Talent Acquisition Specialist

Human Resources

The Talent Acquisition Specialist, reporting to the Director of Human Resources, is responsible for performing human resources tasks related to recruitment, onboarding, staff retention, and regulatory compliance. In addition, the position will serve as a backup for employee relations.

ESSENTIAL FUNCTIONS

The essential functions of this position consist of the ability to communicate with advanced spelling, grammar skills, read and comprehend what is read, and possess advanced expressive and receptive language skills. In fulfilling this job, one must possess enough physical mobility to perform general office and administrative work, with or without reasonable accommodation.

SPECIFIC DUTIES

Recruitment
-Partner with department managers to address staffing needs; understand the requirements of agency positions
-Develop and execute strategies for internal and external recruiting for exempt and nonexempt positions, including preparing of vacancy announcements on the agency website and external media sources
-Attend Career Fairs; conduct presentations to outreach centers to attract diverse applicants
-Respond to telephone, electronic, and written inquiries regarding employment opportunities
-Assess and determine the potential for each applicant’s ability and appropriateness for each position based on qualifications, suitability for position, past performance, references, etc.
-After assessing applicant for suitability, expedite timely and efficient hiring of staff by:
-Forwarding application to the appropriate supervisor for scheduling of the follow-up interview
-Following up on the results of interviews
-Extending offers of employment
-Notifying those not hired of this fact as necessary
-Maintaining current employment applications for other potential open positions
-Conduct pre-screening meetings with successful candidates to ensure compliance with state licensing and other regulatory requirements with regard to Child Abuse, State Police and FBI Clearances for new hires by maintaining and monitoring a system that tracks application date and verification date.
-Coordinate pre-employment physicals and drug/alcohol screenings
-Manage outside vendors involved in the recruiting process
-Ensure the overall hiring process is compliant with state licensing requirements and Federal and State laws.

Onboarding
-Coordinate new hire orientation with agency trainers and other members of the HR team
-Participate in the new hire orientation & enrollment processes, including explanation of policies and other topics listed on the HR Orientation checklist,
-Utilize the applicant database system features to streamline processing of applicant and hiring data.
-Enter new hires and transfers into the HR information system database; maintain personnel folders

Other Duties
-Train as a backup for employee relations.
-Participate in employee recognition programs and agency events.
-Utilize HR system features and other applications to streamline HR tasks.
-Perform other relevant job-related duties as requested by the Director of Human Resources.
-Ensure that an adequate and ongoing number of qualified applicants is available to fill agency positions by networking with contacts and acting in a liaison role with public service job programs, which includes maintaining a current listing of agency vacancies with PA Career Link, colleges and school districts
-Coordinate new hire orientation with agency trainers and other members of the HR team
-Participate in the new hire orientation & enrollment processes, including explanation of policies and other topics listed on the HR Orientation checklist,
-Utilize the applicant database system features to streamline processing of applicant and hiring data.
-Enter new hires and transfers into the HR information system database; maintain personnel folders

HOURS/WORK LOCATION:   40 Hours – Non-Exempt
IMMEDIATE SUPERVISOR:  Director of Human Resources
POSITIONS SUPERVISED:    None

QUALIFICATIONS:
Education & Experience
-Bachelor’s degree in human resources or related field from an accredited college or university or two years of related experience, desired.
-Additional Preferred Qualifications – Experience in recruitment/retention activities; SHRM-CP or PHR Certification

Skills required:
-Excellent written and verbal communication skills
-Excellent organizational skills; must be self-directed, with attention to accuracy and meeting deadlines in a fast-paced environment
-Proficiency working with various HR system software and technology along with Microsoft Outlook applications, with a strong focus on Excel
-Must be collaborative, team-oriented, and professional; present a positive attitude at all times in working with agency Individuals, Staff and outside agencies
-Act as an appropriate role model and present an acceptable appearance and image when representing the agency
-Must possess a current, valid driver’s license from state of residency, and possess a personal vehicle for travel to other work sites. Must be insurable under Hope’s insurance carrier.
-Comply with the agency Confidentiality Policy and all applicable HIPAA Regulations
-Maintain knowledge of current state licensing requirements related to recruitment and ensure all State and Federal laws are followed in relation to employment activities